Spending Analytics

The Analytics page goes beyond the dashboard summary. Drill into your spending data for monthly reviews, budget planning, audit preparation, and vendor negotiations.

Summary Metrics

Four key indicators with period-over-period comparison:

• Total Spent — Spending increase or decrease vs previous period, with percentage change
• Average Invoice — Typical transaction size to spot anomalies
• Invoice Count — Volume changes over time
• Unique Vendors — Monitor vendor diversity and consolidation

Green indicators show growth, red shows reductions. All changes are calculated automatically based on your selected time period.

Spending by Category

Understand where your money goes:

• Total amount per category
• Invoice count per category
• Percentage of total spend

Visualized as bar and pie charts for instant comprehension. Click any category to filter the invoice list.

Spending by Vendor

Your top vendors ranked by total spend:

• Total amount paid — Lifetime spend with this vendor
• Number of invoices — Transaction frequency
• Average invoice amount — Typical transaction size
• Last invoice date — Most recent activity

Use this for vendor negotiations, consolidation planning, or identifying unexpected charges.

Monthly Spending Trends

12-month rolling view showing:

• Amount spent each month
• Invoice volume per month
• Trend line for direction

Identify seasonal patterns, validate cost reduction initiatives, and forecast future spend.

Recurring vs One-Time Analysis

Separate committed costs from discretionary spending:

• Recurring Total — All subscription and recurring charges
• One-Time Total — Individual purchases and non-recurring expenses
• Percentage Breakdown — How much of your spending is committed
• Recurring Vendor List — Every recurring vendor with billing period, amount, and last charge

Essential for SaaS cost management and budget forecasting.

Tax Analysis

Tax amounts tracked separately across all invoices. See total tax paid by period, category, or vendor.

Multi-Currency View

All analytics display in your preferred currency. Foreign currency invoices are converted automatically, so you can compare a EUR invoice from Berlin with a USD charge from San Francisco in a single view.

Time Period Comparison

Select your analysis window and Beel automatically calculates the comparison:

• This Month — Compared to last month
• Last Month — Compared to month before
• Quarter — Last 3 months vs previous quarter
• Year — Year-to-date vs same period last year
• All Time — Complete history

Export

Download analytics data in standard formats for:

• Board presentations
• Accounting software import
• External reporting tools
• Audit documentation

Use Cases

Monthly Expense Review

Switch to "This Month", scan key metrics, review top categories and vendors. 15 minutes instead of 3 hours.

Budget Planning

Review historical trends, check recurring commitments, identify areas for reduction. Build forecasts with actual data.

Audit Preparation

Filter by date range, export with full detail. The audit trail is complete — when each invoice arrived, who verified it, when it was exported.

Vendor Negotiation

Sort vendors by total spend. "We've paid you $50K over 6 months" is a powerful opening for rate discussions.