Terms of Service

Last updated: February 10, 2026

Table of Contents

1. Introduction
2. Service Description
3. Eligibility
4. Account Registration
5. Gmail Integration
6. Subscriptions and Payments
7. Acceptable Use
8. Intellectual Property
9. User Data & Privacy
10. Third-Party Services
11. Service Availability
12. Disclaimers
13. Limitation of Liability
14. Indemnification
15. Termination
16. Governing Law and Jurisdiction
17. Changes to These Terms
18. General Provisions
19. Contact Us

1. Introduction

These Terms of Service ("Terms") govern your access to and use of the Beel platform ("Service"), operated by The Formula AI S.r.l. ("Company", "we", "us", or "our"), accessible at getbeel.com.

By accessing or using the Service, you agree to be bound by these Terms. If you do not agree to these Terms, you may not use the Service. These Terms, together with our Privacy Policy and Cookie Policy, constitute the entire agreement between you and the Company regarding use of the Service.

Company Information

2. Service Description

Beel is an invoice management platform that helps businesses and professionals organize, extract, and manage invoices. The Service includes:

• Automatic invoice extraction from connected Gmail accounts (read-only access)
• Manual invoice upload, parsing, and organization
• Dashboard and analytics for invoice tracking and reporting
• Team collaboration and multi-account management
• Data export and integration capabilities

3. Eligibility

To use Beel, you must:

• Be at least 16 years old
• Have the legal capacity to enter into a binding agreement
• Not be barred from using the Service under applicable law

If you are using the Service on behalf of a business or organization, you represent and warrant that you have the authority to bind that entity to these Terms, and "you" refers to both you individually and that entity.

4. Account Registration

• You must provide accurate, current, and complete information when creating an account
• You are responsible for maintaining the confidentiality of your account credentials
• You are responsible for all activities that occur under your account
• You must not share your account credentials with others or allow multiple people to use a single account
• You must notify us immediately at info@theformulaai.com if you suspect unauthorized access to your account

We reserve the right to suspend or terminate accounts that we reasonably believe contain inaccurate information or are being used in violation of these Terms.

5. Gmail Integration

When you connect your Gmail account to Beel, you grant us read-only access to your email messages for the sole purpose of extracting invoice-related data. By connecting your Gmail:

• You acknowledge that Beel will access email content to identify and extract invoices
• You confirm you have the right to grant access to the email account you connect
• You understand that invoice extraction may not be 100% accurate and you should verify extracted data
• You can disconnect your Gmail account at any time through your account settings or via your Google Account permissions

Our use of Gmail data complies with the Google API Services User Data Policy, including the Limited Use requirements. See our Privacy Policy for full details on how we handle Gmail data.

6. Subscriptions and Payments

6.1 Plans and Billing

• Beel may offer free and paid subscription plans with different features and limits
• Paid plans are billed in advance on a recurring basis (monthly or annually) in EUR
• All prices are exclusive of applicable taxes unless otherwise stated

6.2 Payment Processing

• Payments are processed securely by Stripe, Inc. By making a payment, you also agree to Stripe's Terms of Service
• We do not store your full credit card details — Stripe handles all payment data
• Stripe and its affiliates process your transactions in accordance with their privacy policy

6.3 Cancellation and Refunds

• You may cancel your subscription at any time through your account settings
• Cancellation takes effect at the end of the current billing period — you retain access until then
• We do not provide prorated refunds for partial billing periods
• Refund requests for exceptional circumstances can be sent to info@theformulaai.com and are handled case by case

6.4 Price Changes

We reserve the right to change pricing with at least 30 days' notice via email. If you do not agree with a price change, you may cancel before the new pricing takes effect. Continued use after the change constitutes acceptance.

7. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose or in violation of any applicable laws or regulations
• Attempt to gain unauthorized access to any part of the Service, other user accounts, or computer systems
• Interfere with or disrupt the integrity, performance, or availability of the Service
• Reverse engineer, decompile, disassemble, or attempt to derive the source code of the Service
• Use the Service to transmit malware, spam, or harmful content
• Resell, sublicense, or redistribute the Service without our prior written consent
• Use automated tools (bots, scrapers, crawlers) to extract data from the Service beyond normal usage
• Upload content that infringes on intellectual property rights of third parties
• Impersonate any person or entity, or misrepresent your affiliation with any person or entity

Violation of these rules may result in immediate suspension or termination of your account.

8. Intellectual Property

• Our property: The Service, including its design, features, code, documentation, and content, is owned by The Formula AI S.r.l. and protected by Italian and international intellectual property laws.
• Your data: You retain full ownership of all data you upload to or generate through the Service, including your invoices, documents, and extracted data.
• License to us: You grant us a limited, non-exclusive, non-transferable license to process your data solely for the purpose of providing and improving the Service.
• Trademarks: The Beel name, logo, and related trademarks may not be used without our prior written consent.

9. User Data & Privacy

Your use of the Service is also governed by our Privacy Policy, which describes how we collect, use, store, and protect your personal data. By using the Service, you acknowledge that you have read and understood the Privacy Policy.

You retain ownership of your data at all times. Upon account deletion, we will delete your data within 30 days, except where retention is required by law (e.g., Italian tax regulations).

10. Third-Party Services

The Service relies on third-party providers including Google (Gmail API), Stripe (payments), Supabase (infrastructure), and Vercel (hosting). We are not responsible for:

• Outages, interruptions, or changes to third-party services beyond our control
• Data processing by third-party services under their own terms and privacy policies
• Changes to third-party APIs that may affect Service functionality

We will make reasonable efforts to notify you of any significant disruptions caused by third-party services.

11. Service Availability

We strive to maintain high availability but do not guarantee that the Service will be uninterrupted, error-free, or available at all times. We may temporarily suspend the Service for:

• Scheduled maintenance (we will notify you in advance when possible)
• Emergency security patches or critical updates
• Circumstances beyond our reasonable control (force majeure)

12. Disclaimers

• The Service is provided "as is" and "as available" without warranties of any kind, whether express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
• Beel is not a substitute for professional accounting or tax advice. Invoice data extracted by Beel may contain errors. You are solely responsible for verifying the accuracy of extracted data before using it for accounting, tax, or legal purposes.
• We do not guarantee the completeness, accuracy, or reliability of any data extracted from your emails or uploaded documents.

13. Limitation of Liability

To the maximum extent permitted by applicable law:

• We are not liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of or inability to use the Service.
• Our total aggregate liability for any claim arising from or related to the Service shall not exceed the total amount you paid us in the 12 months preceding the event giving rise to the claim.
• We are not liable for any loss of data, revenue, profits, or business opportunities arising from your use of the Service.

Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law, including liability for fraud or willful misconduct.

14. Indemnification

You agree to indemnify, defend, and hold harmless The Formula AI S.r.l., its directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including reasonable legal fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any applicable law or third-party rights
• Any content you upload to or generate through the Service

15. Termination

15.1 By You

You may terminate your account at any time by using the account deletion feature in your settings or by contacting us at info@theformulaai.com.

15.2 By Us

We may suspend or terminate your access to the Service at any time if:

• You violate these Terms
• Your use poses a security risk to the Service or other users
• We are required to do so by law
• We discontinue the Service (with reasonable notice)

15.3 Effect of Termination

Upon termination, your right to use the Service ceases immediately. We will delete your data within 30 days of account termination, unless retention is required by law. You may request an export of your data before termination.

16. Governing Law and Jurisdiction

These Terms are governed by and construed in accordance with the laws of Italy. Any disputes arising from or relating to these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Milan, Italy.

This choice of jurisdiction is without prejudice to any mandatory consumer protection provisions that may apply in your country of residence under EU law, including Regulation (EC) No 593/2008 (Rome I).

17. Changes to These Terms

We reserve the right to modify these Terms at any time. When we make material changes, we will:

• Post the updated Terms on this page with a new "Last updated" date
• Notify registered users via email at least 15 days before changes take effect

Your continued use of the Service after the effective date of changes constitutes acceptance of the revised Terms. If you do not agree to the changes, you must stop using the Service before the effective date.

18. General Provisions

18.1 Severability

If any provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

18.2 Waiver

Our failure to enforce any provision of these Terms shall not constitute a waiver of that provision or our right to enforce it later.

18.3 Assignment

You may not assign or transfer your rights under these Terms without our written consent. We may assign our rights and obligations under these Terms in connection with a merger, acquisition, or sale of assets with prior notice to you.

18.4 Entire Agreement

These Terms, together with the Privacy Policy and Cookie Policy, constitute the entire agreement between you and The Formula AI S.r.l. regarding the use of the Service, and supersede all prior agreements and understandings.

19. Contact Us

If you have any questions about these Terms, please contact us: