AI Data Extraction

How Beel's AI reads invoices and extracts structured data with confidence scoring.

Every invoice scanned by Beel is analyzed by advanced AI to extract structured data with high accuracy. The system reads PDFs, parses complex layouts, and understands invoices in multiple languages.

What Gets Extracted

Vendor Information

  • Vendor name — Business or individual name
  • Email — Contact email
  • Address — Billing or business address
  • Tax ID — VAT, EIN, or other tax identifier

Financial Details

  • Invoice number — Unique identifier from the vendor
  • Invoice date — Issue date
  • Due date — Payment deadline
  • Amounts — Subtotal, tax, and total (separated for accounting clarity)
  • Currency — Auto-detected, with multi-currency support

Line Items

Each invoice can contain multiple line items:

  • Description — Product or service name
  • Quantity — Units purchased
  • Unit price — Cost per unit
  • Amount — Line total
  • Tax rate — Applied tax percentage (when available)

Business Logic

  • Payment status — Paid, unpaid, partial, or unknown
  • Recurring billing — Subscription detection with billing period
  • Language — Detected invoice language
  • Source — Original email reference and scan ID

Confidence Scoring

Every extraction includes a confidence score on a 0 to 1 scale, indicating how certain the AI is about the extracted data.

  • High (0.85+) — Ready to verify with a quick glance
  • Medium (0.70-0.84) — Review recommended
  • Low (0.50-0.69) — Manual attention needed
  • Very Low (below 0.50) — Requires careful validation

Invoices with lower confidence scores are flagged in the Needs Attention section of your dashboard.

Company Match Uncertainty

When the AI isn't sure about vendor identification (e.g., similar vendor names), it flags the invoice with a company match uncertainty indicator. This helps prevent misclassification and surfaces items that need manual review.

Supported Formats

  • PDF — The most common invoice format, fully supported
  • JPG / PNG / WebP — Image-based invoices (scans, photos)
  • HTML emails — Invoices embedded directly in email body text

Multi-Currency Support

Beel detects and processes invoices in any currency, including USD, EUR, GBP, CAD, AUD, JPY, CHF, and more. Currency is auto-detected from the invoice content.

Multi-Language Support

The AI processes invoices in any language. Language is detected automatically and does not affect extraction accuracy.

How Accuracy Improves

  • AI Rules — Create custom rules to guide the AI for your specific vendors and categories
  • Company Profile — Your tax ID and company details help the AI filter relevant invoices
  • Custom Categories — The more specific your categories, the better the AI can classify

Manual Upload

Not all invoices arrive via email. Upload PDFs directly for the same AI-powered extraction:

  1. Click Upload Invoice from the dashboard or invoice list
  2. Select your PDF file
  3. AI extracts data using the same pipeline as email scanning
  4. Review and verify as normal